Build the item list before grouping the shipment
Build your range at component level. Give the panel, post, clamp set and cap their own references, then define which combinations form your saleable system. List height and finish variants separately so warehouse staff can distinguish similar-looking goods and replenish the correct parts.
| Record against each item | Example of the information needed |
|---|---|
| Your product code | The reference used in your stock or sales system |
| Specification revision | The drawing or dimensional sheet to which the item is made |
| Mating components | The posts, clamps, caps or hardware that must fit it |
| Finish identification | Treatment, colour and agreed appearance reference |
| Packing unit | Quantity per agreed package and the required label information |
This is a record structure, not a fixed catalogue configuration. The actual product range and order quantities are reviewed for the proposed batch.
Use the first approval to define later orders
Use the first-order review to fix the repeat specification: critical dimensions, connection fit, finish sample, label format and pack quantity. Record exceptions before approving the batch. Later purchase orders can then refer to a stable item revision rather than relying on a catalogue name or an old photograph.
Sample format, costs, minimum quantities and approval timing are assessed by product and order. Labels, private branding and packaging requirements can be submitted for review with the same information.
Mixed loading needs a usable packing list
We coordinate mixed loads around your stock schedule. Identify panel bundles, post packs, gates and loose fitting cartons by item and quantity, with pack sizes suitable for your receiving equipment. State whether fittings should be supplied as counted bay sets or separate wholesale stock.
The packing discussion should cover protection, identification and agreed units. It should also make clear whether fittings arrive as sets for a particular fence arrangement or as separate stock items. Packing and shipping information explains the wider delivery scope.
Review changes before they become a compatibility problem
On a repeat order, quote the accepted item reference and revision. If a dimension, connection, material, finish or packing arrangement is changing, identify it explicitly. A small change to a cap or fixing can affect which stocked post it fits, even when the part looks similar.
FencingWise combines in-house production with partner sourcing. The applicable route and schedule are confirmed for the order; a previous supply does not remove the need to check the current requirements.
Make receiving records useful for resolving an issue
Match package labels and quantities to the packing list before the parts lose their shipment references. If there is visible damage or a shortage, record the order number, item and package references, quantities and photographs or video. Those details allow the reported issue and responsibility to be reviewed.
The written order sets the agreed commercial and delivery arrangements. We do not publish one MOQ, fixed lead time or stocking commitment that applies to every distributor range.