Establish the document baseline
Start the project enquiry with the current layout, specification and revision register. Give each fence type, gate and special transition a reference that carries through the quotation, drawing, inspection record and pack label. This makes the custom work visible within the full material package.
Separate confirmed quantities from estimates. Where the layout is still changing, identify the areas affected so the quotation does not silently become a final manufacturing schedule.
Reconcile the material scope
| Work item | Point to resolve |
|---|---|
| Regular fence runs | Panel dimensions, post centres and connection sets |
| Transitions | Corners, ends, levels and short bays |
| Gates | Clear openings, operation, posts and hardware |
| Finishes | Treatment and colour by component |
| Delivery | Quantities and packing groups by phase |
Check inclusions line by line. Installation, foundations, structural design and powered-gate integration are separate responsibilities unless expressly included in a written scope.
Record alternatives and deviations
Where we propose a different section, mesh, finish or connection, we identify it as a deviation for review. Check the adjoining components, quantities and evidence requirements before acceptance; a lower price alone does not establish that a substitution fits the project.
The RFQ worksheet and component schedule can help organise the discussion.
Keep production changes in writing
Changes after release need the affected drawing and item references, quantity impact and dispatch phase. We review the change against the stage of manufacturing and confirm its effect on cost and timing in writing. Retain the earlier-batch references where a project has already received material.
For phased dispatch, retain a record of what has already been supplied. Packing and shipping coordination should follow the same section references so materials for separate work areas remain identifiable.
