Choose the sample around the question
| Decision | Sample arrangement to discuss | What it does not establish by itself |
|---|---|---|
| Colour and surface appearance | A representative finished piece | Long-term corrosion performance |
| Cap or bracket fit | The component with its intended mating part | Compatibility with other post sections |
| Panel-to-post connection | A representative section of the assembly | Full fence load capacity |
| Packing identification | An example label or pack arrangement | Final shipment weight or container quantity |
Select a finish piece when colour and texture are the question, a component pair when a cap or clamp must fit, and a larger assembly when the joint or gate arrangement needs review. We confirm the sample format, preparation, fee and shipment for the proposed product and bulk quantity.
Give the review a usable reference
Reference the drawing revision and mark the feature the sample must demonstrate. For example, a custom post cap needs the opening, wall and retention detail of its matching post, not just a nominal outside size. This keeps the sample representative of the part you intend to order.
When reviewing appearance, compare the physical sample under the intended lighting rather than relying only on a screen image. If it represents a finish, record the finish specification alongside the colour reference.
Approve features, not an undefined “sample”
Return an approval record that identifies the sample, drawing and accepted features. You can accept the finish while keeping a hole position open for revision. We use those separate decisions to avoid releasing an unresolved custom detail under a general sample approval.
A sample can be accepted for one purpose while another feature remains unresolved. Keep those decisions together so production is not based on an assumed approval of the whole product. For changes after approval, identify whether the existing sample still represents the order or whether another review is needed.
Connect the sample to the order
A sample reference belongs with the agreed drawings and purchase specification. Batch checks then compare the supplied goods with those requirements; a sample is one reference, not a substitute for defined dimensions and tolerances.
Our quality control process covers the agreed checks on materials, dimensions, appearance, coating, components and packing. The pre-shipment inspection guide explains how to record observations against those references.
